Check Email From Multiple Computers

Will You Be Checking Email from Two Computers? Then Leave Your Email on the Server temporarily!

Usually, when you check email account using an email program like Outlook, your Black Berry or Mail for Mac OS X, the email messages are removed from your incoming email server immediately as soon your computer downloads the messages off the email server and onto your own computer. This means that if you check your email from your work computer using an email program, the email messages you receive there from your work computer won't make it to the email program on your home computer. This will be a problem if you ever want to read those email messages at home from your home computer's email program (i.e. Outlook).

To get around this, have your email program at work leave the messages on the server.
If you are using  Web Mail to check email from work, then you can skip this tip.

Web Mail will not take email messages off the email server unless you actively delete them. If you DO delete an email message from Web Mail, it will be taken off the email server and will NOT be available for your email program to download.

Once you configure your work computer or Blackberry to leave messages on the server, when you check email from that computer, you actually only receive a copy of those email messages. Those messages will still be there on your Bower Web Solutions incoming email server, ready for your home computer to download them.

As soon as you check email from home, you will get all the email messages that you already retrieved at work, as well as any other emails that have come in since you last checked. So your home computer will get every message that comes in, no matter where you first check your email from.

Some people only set their work computer to leave messages on the server. Some people set both computers to leave messages on the server, so each computer has a copy of all messages. It is your choice, but be warned:

Do NOT Go Over the Limit (Quota) for your Email Account

Your email account is limited to how much can be stored in your incoming email server mailbox, so at some point you will have to remove some messages, otherwise that mailbox will fill up. You can check the size of your quota by logging onto the administrative interface or contacting your system administrator or Flash directly.

http://yourdomain.com/cpanel/

If that happens, your incoming emails will be sent back to their senders with an error! A sure sign that you have exceeded your email account limit is if you see a message such as:

UID COPY failed: Message copy failed: Disk quota exceeded
or
COPY failed: Message copy failed: Disk quota exceeded

To prevent your incoming email server mailbox from becoming too full, there are a couple of things you can do. The best option would be to set only one of your computers to leave messages on the server. However, if you do choose to have both computers leave messages on the server, you can manually move messages to your email program's Trash folder, then configure the program to remove those messages from the server when they are deleted from your computer's Trash folder from within your email program.

If you are using Outlook, Outlook Express, or your Blackberry you can configure the email program to automatically delete messages from the server after a certain number of days.

Leaving email on the server allows you to synchronize your incoming email on two or more computers, all checking the same account.

Author: Larry 'Flash' Alexander

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